National Project Manager - Poland
Cesvi is an Italian-based NGO.
The Organization in partnership with Alliance2015 network is currently responding to the humanitarian crisis followed to the conflict in Ukraine.
Cesvi staff is currently deployed in Hungary, Poland and Romania.
Main activities on-going are: food and non-food item distribution, cash activities, legal-aid, protection and shelter in support of the refugees and IDPs.
The Project Manager will be based in Cracow (Poland) and will respond to Cesvi Emergency Coordinator.
The Project Manager works in collaboration with the Cesvi team in the country.
The Project Manager is responsible for initiating, planning, executing, controlling and closing a project. To do this, the Project Manager must coordinate the staff that is involved or work in the project. In further detail the Project Manager will be responsible for:
Ensuring that project activities are implemented on time and according to the approved project documentation
Definition and implementation of project activities
Monitoring of project activities and identification of necessary amendments, in accordance with the Emergency Coordinator and Cesvi HQ.
Coordination with project partners for the activities to be implemented; drafting of MoUs to be submitted to HQ for revision (Legal dept)
Coordination with other PMs, if present, for project implemented in the same area to avoid duplication and overlapping and promote synergy of intervention
Ensuring the correct filing of project documentation
Financial management, procurement procedures and purchases related to the assigned projects, in collaboration with the local administrator and under the supervision of the HQ accountants for the correct allocation of costs.
Management of project donors’ relations, in coordination with the Emergency Coordinator
Drafting of reports and submission of documentation to the donor (through the HQ) ensuring the achievement of the expected results foreseen in the project document for the related period
Ensure proper filling of project documents
Management of the relation with project’s stakeholders, involving the Emergency Coordinator and Cesvi HQ when strategic for Cesvi work in the country
Contribute to the definition of the internal procedures manual
Efficient management of the office, goods and means
Coordination with HQ and the Emergency Coordinator for visibility activities related to the assigned projects
Human Resources management
Coordination of Cesvi and partner’s staff assigning specific tasks and objectives to ensure the achievement of the goal of the project, according to MoU provisions.
Local staff selection and training according to the project’s activities and in compliance with applicable procedures and safe recruitment procedure
Direct coordination of project’s staff in agreement with the Emergency Coordinator recommendations, ensuring alignment with administrative and security matters
Development of Cesvi presence in the country
Participation in sectorial clusters, sharing periodical update with the Emergency Coordinator
Support in analysis and needs assessments for new projects
Contribute to Cesvi’s strategy on the field
In coordination with the Emergency Coordinator and the HQ, contribution to donors’ relations and promotion, through meeting and presentations of new donors’ acquisition, both through taking active part to forums and workshop and through direct organization of ad hoc meetings
Supervision and implementation of Cesvi Safeguarding policies
University degree in International Development, International Relations, Political Science, Law
Minimum five (5) years’ project management experience in NGO environment, including experience directing and implementing programs in both protracted crisis and/or development contexts
Prior experience in Poland and/or other complex areas in Eastern Europe
Prior experience in needs assessments and project proposal writing
Solid knowledge of NGO procedures, approaches and operations
Knowledge of project cycle management
Prior experience in implementing humanitarian projects addressed to Refugees and IDPs
Familiarity with the Protection, Shelter, Emergency and Recovery programming sector/sub sector
Knowledge of effective financial and budgetary planning and control, review and evaluation
Ability to produce timely project proposals and high-quality narrative reports
Experience of managing multi-donor and multi-site programmes
Proven experience in personnel management and in capacity building of National/International staff
Extensive experience of working role within a complex country programme in recovery and emergency response or in fragile state or protracted crises
Good reporting skills, analysis of project’s indicators and objectives
Fair understanding of budget issues in humanitarian projects (i.e. administrative and financial planning)
Proficiency in English, written and spoken
Proficiency in Polish, written and spoken
Strong computer skills including Microsoft Word, Excel
Master’s degree or other professional degree desired
Experience in field base management
Experience in coordinating activities across multiple locations, also remotely
Knowledge of rules and regulations of main institutional donors operating in emergency (i.e. ECHO)
Knowledge of Russian (oral and written)
Knowledge of Ukrainian (oral and written)
Cesvi has a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners.
Cesvi commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented. Safeguarding checks are part of the selection process performance.
*Please note: due to the high number of applications we receive we are unable to provide feedback if unsuccessful at applicant stage. Only short-listed candidates will be updated on the status of their application.*
How to apply:
Please send your CV/Resume at the following link: https://www.cesvi.org/jobs/national-project-manager-poland/